Meeting Minutes for October 2, 2025
Clearwater Cay Community Development District
A regular meeting of the Board of Supervisors of the Clearwater Cay Community Development District was scheduled for Thursday, October 2, 2025 at 7:00 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764.
Present and constituting a quorum were:
Alan Glidden – Chair
Lisa Donini – Assistant Secretary
Jeff Wilson – Assistant Secretary
Shane Butcher – Assistant Secretary
Supervisors attending remotely:
Anthony Anastasio – Vice Chair
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – Assistant District Manager, PDM
Dan Molloy – Attorney, Molloy and James
Also attending remotely:
Christopher Dudak – Client Services Manger, PDM
Don Dwyer – Resident
Miami Caller – Remote Attendee
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 7:01 p.m., and District Manager Teague called the roll. Four Board members were present and constituted a quorum. Vice Chair Anastasio was attending remotely. Also in attendance were District Manager Cal Teague, Assistant District Manager Mandie Rainwater, and Attorney, Dan Molloy. Also attending remotely were Client Services Manager Christopher Dudak, resident Don Dwyer and a caller identified as “Miami”.
On MOTION by Chair Glidden, seconded by Supervisor Wilson, with all in favor, the Board allowed Vice Chair Anastasio to participate in the meeting remotely.
SECOND ORDER OF BUSINESS Approval of the Agenda
An amended agenda was presented with the addition of 8D Insurance Update.
On MOTION by Supervisor Wilson, seconded by Chair Glidden, with all in favor, the Board approved the agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for August 28, 2025
The minutes were approved as presented.
On MOTION by Chair Glidden, and seconded by Supervisor Butcher, with all in favor, the Board approved the Regular Meeting Minutes for August 28, 2025 as presented.
FIFTH ORDER OF BUSINESS Engineer
A. Status of Depressions near Seawall Repairs.
Engineer Chris Dausch provided a verbal update to the Staff prior to the meeting where he stated he marked the areas that Randy, the maintenance worker at Grand Venezia, needs to fill in the additional depressions. District Manager Teague noted that they are filled with dirt fill, and Engineer Dausch instructed Randy to monitor the depressions for sod or grass growth to insure they are stabilized and don’t reoccur. Engineer Dausch will inspect the area when he’s on site and on an as-needed basis.
SIXTH ORDER OF BUSINESS Old Business
A. Monthly Pond Maintenance 50/50 Split with Bellagio Update.
As noted in the update distributed two weeks prior to the meeting, the original agreement between Grand Bellagio and Grand Venezia assigns Grand Bellagio the responsibility for contracting the maintenance of Pond 2, with Grand Venezia responsible for reimbursing 50% of the cost. An excerpt from that agreement was included in the meeting packet.
Staff has notified A&B Aquatics that they may be contacted by Bellagio; however, the CDD will not be contracting with the vendor for this pond. During a recent conference call, Bellagio indicated they are exploring alternative vendors and have reached out to Coleen Verdon at Grand Venezia to manage this effort. The Staff reached out to Ms. Verdon before the meeting, and she confirmed that she is still in the process of obtaining additional bids.
District Manager Teague noted that once Bellagio has contracted for maintenance, the CDD will send Engineer Dausch to periodically monitor the work, as the CDD holds the Environmental Resource Permit for Pond 2 and therefore retains ultimate oversight responsibility.
SEVENTH ORDER OF BUSINESS New Business
A. Audit Selection Committee Recommendation
During the Audit Selection Committee meeting, four committee members rated Berger Toombs Elam Gaines & Frank as the top choice. The board authorized staff to proceed with a contract with Berger Toombs and to include a 5% penalty clause if the next audit is delivered on or after June 15, 2026. The Board approved the Manager, Attorney and Chair to enter into a contract with Berger Toombs
On MOTION by Supervisor Butcher, with a second by Chair Glidden, with all in favor, the Board authorized to move forward with a contract with Berger Toombs Elam Gaines & Frank as auditor and request a late penalty fee be added to the engagement letter.
EIGHTH ORDER OF BUSINESS District Manager
A. Fiscal Year 2024 Audit and AFR Update.
One of the last-minute additions was the Fiscal Year 2024 financial audit. Also Included in the agenda packet was a letter from the Joint Legislative Auditing Committee, sent prior to the audit’s submission, noting that the next deadline for the overdue AFR and audit is November 17. Since then, the FY 2024 audit has been completed and delivered to the Auditor General. PDM’s Controller is currently finalizing the AFR, which is expected to be completed before the upcoming deadline.
7:19 p.m. Caller Don Dwyer left the meeting.
On MOTION by Supervisor Wilson, seconded by Chair Glidden, with all in favor, the Board accepted the Fiscal 2024 audit.
B. Fiscal Year 2025 Goals and Objectives Report Card
The “report card” for the most recent fiscal year end was positive and all objectives were met, except it was noted that the audit was not delivered by the June 30, 2025 deadline. The report will be published on the district’s website per Florida Statutes.
C. Resolution 2026-01: Fiscal Year 2026 Goals and Objectives
The goals and objectives remain the same as last year.
On MOTION by Supervisor Butcher, seconded by Chair Glidden, with all in favor, the Board approved Resolution 2026-01.
D. Insurance Update: Workers Compensation Policy
Staff secured the district a Workers Compensation policy for $414 for the new fiscal year. The Workers Compensation policy is required by law, whereas the district had decided to self-insure for general, and public officials, and employment practices liability in FY 2024 because no affordable policy could be found. The Board requested staff to attempt to find a quote just for general liability. Client Service Manager Dudak reminded the Board that the cited reason for insurers to refuse to provide quotes at the time were due to “claims activity” and due to the assessments lawsuits. Staff will attempt once again to get quotes for general liability only.
NINTH ORDER OF BUSINESS Financial Reports
A. August 2025
District Manager Teague noted that the financials are in good shape and $7,500 was needed from the fund balance at the end of Fiscal Year 2025.
On MOTION by Supervisor Wilson, with a second by Chair Glidden, with all in favor, the Board accepted the financial report for August 2025.
TENTH ORDER OF BUSINESS Attorney
A. Lawsuit(s) Updates
Attorney Molloy informed the Board that the federal case remains administratively closed. He reported that Mr. Barnes, representing the Grand Venezia, had contacted Invesco but has not received a response.
District Manager Teague introduced Assistant District Manager Mandie Rainwater as his successor, noting his plans to step back from his role and eventually retire. While Assistant District Manager Rainwater will assume his responsibilities, District Manager Teague will remain available for consultation during the transition. Client Services Manager Dudak will continue to handle the district’s day-to-day administrative operations.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Chair Glidden requested that the Board enforce a three or five minute time limit on the audience comments. District Manager Teague noted that it is common practice for Boards to limit audience comments to three minutes and it should be announced at every meeting. This will be noted on agendas going forward.
TWELFTH ORDER OF BUSINESS Audience comments
Don Dwyer had texted Client Service Manager Dudak a statement to be read to the Board because technical issues were preventing Mr. Dwyer from being heard via the remote connection software. Mr. Dwyer expressed frustration with his inability to be heard in the meeting, and he believed he was being denied speaking in the meeting. He expressed the opinion that the current Board isn’t benefiting from his long history with the district. Additionally, he doesn’t believe either auditor is qualified to provide a financial audit.