Meeting Minutes for November 20, 2025
Clearwater Cay Community Development District
A regular meeting of the Board of Supervisors of the Clearwater Cay Community Development District was scheduled for Thursday, November 20, 2025 at 7:00 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764.
Present and constituting a quorum were:
Alan Glidden – Chair
Anthony Anastasio – Vice Chair
Lisa Donini – Assistant Secretary
Jeff Wilson – Assistant Secretary
Shane Butcher – Assistant Secretary
Also present were:
Mandie Rainwater – District Manager, Premier District Management (PDM)
Peter Vasquez – Resident
Also attending remotely:
Christopher Dudak – Client Services Manger, PDM
Dan Molloy – Attorney, Molloy and James
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 7:09 p.m., and Chair Alan Glidden called the roll. All Board members were present. Also in attendance were District Manager Manager Mandie Rainwater, and resident Peter Vasquez. Also attending remotely were Client Services Manager Christopher Dudak and Attorney Dan Malloy.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Wilson, seconded by Supervisor Butcher, with all in favor, the Board approved the agenda as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Audit Selection Committee Meeting Minutes for October 2, 2025
The Audit Selection Committee meeting minutes were approved as presented.
On MOTION by Chair Glidden, seconded by Supervisor Wilson, with all in favor, the Board approved the Audit Selection Committee Meeting Minutes for October 2, 2025 as presented.
B. Draft Meeting Minutes for October 2, 2025
The Regular Meeting minutes were approved as presented.
On MOTION by Supervisor Butcher, seconded by Supervisor Wilson, with all in favor, the Board approved the Regular Meeting Minutes for October 2, 2025 as presented.
FIFTH ORDER OF BUSINESS Engineer
A. Status of Depressions near Seawall Repairs.
Per direction from the Board at the previous meeting, Engineer Dausch will conduct inspections only at the request of the Board or staff. The Board determined that an additional inspection is not necessary at this time. This item will be removed from the agenda.
SIXTH ORDER OF BUSINESS Old Business
A. Monthly Pond Maintenance 50/50 Split with Bellagio Update.
Chair Glidden stated that while the CDD owns the Environment Resource Permit, the stormwater pond falls within the Grand Bellagio property. Ashley Fisher, CAM for Grand Bellagio, has been coordinating with Coleen Verdon, CAM for Grand Venezia, to identify a contractor for monthly maintenance of Pond 2 and the stormwater ditch. Ms. Verdon reported that Bellagio selected Lake Doctors, and their proposal was included in the meeting packet, with a monthly cost of $147. The CDD Board authorized staff to inform Bellagio that it should bill the CDD directly for 50% of each monthly invoice. The Board noted that because the ERP was transferred from the GVCOA to the CDD in 2020, and ultimate responsibility for stormwater pond maintenance at Grand Bellagio rests with the CDD, direct billing will ensure continued CDD involvement in the maintenance. Additionally, the Board noted that the 98-year easement and maintenance agreement between the CDD and the GVCOA does not apply to improvements located on Grand Bellagio property.
Vice Chair Anastasio asked whether the CDD has responsibility for the seawall, and Chair Glidden advised that it does not.
Caller 01 joined at 7:14 PM, and it was Dan Molloy on a second line.
On MOTION by Supervisor Wilson, seconded by Supervisor Butcher, with all in favor, the Board approved the the direct billing of 50% of the $147 cost per month from Grand Bellagio to the CDD.
SEVENTH ORDER OF BUSINESS New Business
A. Memo on Open Carry
District Manager Rainwater reported that there was a memo included in the packet for informational purposes. It was noted that open carry of handguns is now legal in Florida following the overturning of the prior state ban; however, this does not change existing law prohibiting firearms, openly carried or concealed, from being brought into public government meetings. Chair Glidden stated that the GVCOA has a no-carry policy in place. It was further noted that current law contains a loophole related to long guns, which the Florida Legislature may consider addressing in the future. Board members were advised not to attempt to bar individuals from bringing firearms into the meeting space and to contact 911 if they feel threatened. District Manager Rainwater noted that the Board could be subject to fines if it were to ask an individual carrying a long gun to leave. Privately owned properties may adopt rules banning weapons on their premises. Chair Glidden stated he will confirm with the GVCOA whether it has a comprehensive no-carry policy and whether it applies to both handguns and long guns.
District Manager Rainwater suggested that any questions be directed to Client Services Manager Dudak or Attorney Molloy.
EIGHTH ORDER OF BUSINESS District Manager
A. General Liability Insurance Policy Update
District Manager Rainwater reported that Client Services Manger Dudak has been working with FIA/EGIS and ADP, per direction of the Board at the previous meeting, to determine whether they would provide quotes for general liability coverage only (excluding directors and officers liability and employment practices liability). The District currently maintains workers’ compensation insurance only. Staff anticipates receiving quotes in advance of the next meeting.
Supervisor Wilson stated that he has several meetings scheduled with insurance companies to explore pricing for general liability–only coverage. He indicated that he will provide staff with any quotes obtained through his meetings and research.
Client Services Manger Dudak reminded the Board that it elected to self-insure after FIA/EGIS declined to provide coverage for FY 2024 due to claims activity and the assessments-related lawsuits.
Attorney Molloy informed the Board that, although the District is currently self-insured, local governments are subject to sovereign immunity, which limits liability to $200,000 per person and $300,000 per incident.
B. Final Reminder: 4 Hours of Annual Ethics Training
District Manager Rainwater reminded the Board to complete their required annual ethics training if they have not already done so, with the exception of Supervisors Wilson and Butcher, who were appointed after March 31 of this year and are therefore exempt from the 2025 requirement. District Manager Rainwater further noted that Board members must complete an additional four hours of annual training beginning in January 2026, as required by law, and that completion of this training must be reported on each member’s annual Form 1 Statement of Financial Interests.
C. FY 2027 Budget and Meeting Schedule Discussion
District Manager Rainwater reported that, due to the 2026 calendar, there would not be the statutorily required 60-day period between the proposed May 28, 2026 adoption of the Proposed Budget and the July 23, 2026 Budget Public Hearing. To comply with statutory requirements, staff recommended that the Board either move the May meeting back one week to May 21, 2026, or, in order to avoid additional advertising costs associated with a meeting date change, consider adopting the Proposed Budget at the March 26, 2026 meeting.
On MOTION by Vice Chair Anastasio, seconded by Chair Glidden, with all in favor, the Board approved moving the adoption of a Fiscal Year 2027 Proposed Budget to the March 26, 2026 meeting.
NINTH ORDER OF BUSINESS Financial Reports
A. September – October 2025
District Manager Rainwater advised the Board that, due to a software issue, preparation of the new fiscal year financial statements has been delayed and only the September financial report was available for review. She further noted that no assessment revenues have been received to date, as those are typically received beginning in November.
On MOTION by Supervisor Butcher, seconded by Chair Glidden, with all in favor, the Board accepted the unaudited financial statement for September 2025.
TENTH ORDER OF BUSINESS Attorney
A. Lawsuit(s) Updates
Attorney Molloy reported that there is very little new to update. He noted that the bondholders’ legal team and the COA’s attorneys have each substituted counsel. The federal case remains administratively closed, and the bondholders are currently within the 60-day period to file an appeal.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Butcher submitted a letter stating his resignation effective December 1, 2025, due to relocating outside the district; however, he formally resigned at the conclusion of this meeting. Client Services Manger Dudak will provide him with instructions for filing his final financial disclosure Form 1F.
Supervisor Wilson inquired when the driveway and parking lot areas were last repaved. Chair Glidden stated that repaving has not occurred since the district was built, though asphalt patchwork has been performed. He noted that all such maintenance falls under the GVCOA’s responsibility per the maintenance agreement. Vice Chair Anastasio added that Dan Tsinokas is addressing the need for some asphalt repairs with the GVCOA.
On MOTION by Vice Chair Anastasio, seconded by Chair Glidden, with all in favor, the Board accepted the resignation of Supervisor Butcher.
Chair Glidden noted that resident Peter Vasquez submitted a letter of interest in joining the Board. District Manager Rainwater read the letter aloud. Attorney Molloy suggested confirming that Mr. Vasquez is a Qualified Elector, and Client Services Manger Dudak advised that any appointee should be fully informed of their responsibilities, including financial disclosures, ethics training, and Sunshine Law requirements. Staff will provide Mr. Vasquez with all relevant information, and he will decide whether to pursue appointment at the January meeting.
TWELFTH ORDER OF BUSINESS Audience comments
There were no audience comments.