Meeting Minutes for July 27, 2023
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, July 27, 2023 at 5:25 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764.
Present and constituting a quorum were:
Don Dwyer – Chair
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
J. Kevin Mellon – Assistant Secretary
Paul Gordon Feaster – Assistant Secretary
Also present were:
Cal Teague – District Manager
Dan Molloy – Attorney, Molloy and James
Residents
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 5:25 p.m. and Chair Dwyer called the roll. All Board members were present. Also in attendance were Cal Teague, the District Manager, Dan Molloy, the Attorney, and Several Residents.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Glidden, seconded by Supervisor Mellon, with all in favor, the Agenda was approved, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes from May 25, 2023
On MOTION by Supervisor Mellon, seconded by Supervisor Feaster, with all in favor, the Board approved the Draft Regular Meeting Minutes from May 25, 2023, as presented.
FIFTH ORDER OF BUSINESS Fiscal Year 2024 Budget Public Hearing
On MOTION by Supervisor Mellon, seconded by Supervisor Feaster, with all in favor, the Budget Public Hearing was opened at 5:32 p.m.
There were no public comments or questions.
On MOTION by Supervisor Glidden, seconded by Supervisor Mellon, with all in favor, the Budget Public Hearing was closed at 5:41 p.m.
A. Consideration of Final Budget
On MOTION by Supervisor Glidden, seconded by Supervisor Mellon, with all in favor, the Board accepted the Budget submitted by the Chair, with the amendment to reduce the proposed carry over by 50% from $80,000 to $40,000.
B. Consideration of Assessment Rates
On MOTION by Chair Dwyer, seconded by Vice Chair O’Malley, with all in favor, the Board approved the assessment methodology for ERU distribution submitted by the Chair, calculating with option #2, adjusting to a 50% reduction of the carry over, and authorizing the District Manager to use this methodology to implement the O and M Assessment rates.
C. Resolution 2023-05 Adopting FY 2024 Budget
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board approved Resolution 2023-05 adopting the Fiscal Year 2024 Budget, adjusting to a 50% reduction of the carry over.
D. Resolution 2023-06 Approving FY 2024 Assessment Levy
On MOTION by Vice Chair O’Malley, seconded by Supervisor Mellon, with all in favor, the Board approved Resolution 2023-06 adopting the Fiscal Year 2024 Assessment Levy per the methodology submitted by the Chair.
SIXTH ORDER OF BUSINESS Old Business
A. Update on Belleair Road Street Lights and Landscaping
Supervisor Glidden reported that the street light is working, but a landscaping light is out. The Board requested that Randy, the HOA technician, replace it, if possible.
A resident requested to have a community garage sale at the Harborside parking lot, which is CDD property. The Board voiced no objection, but the resident was asked to notify the owner of the office building.
SEVENTH ORDER OF BUSINESS New Business
A. Financial Audit Selection Committee Recommendation
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board approved the recommendation from the Audit Selection Committee, selecting Berger, Toombs, Elam, Gaines, and Frank as the District auditor.
EIGHTH ORDER OF BUSINESS District Manager
A. FY 2022 Financial Audit
On MOTION by Supervisor Glidden, seconded by Supervisor Feaster, with all in favor, the Board accepted the Fiscal Year 2022 Financial Audit, as presented.
B. Corrected District Voter Count
The Supervisor of Elections had failed to publish voter counts reflecting the contraction of the District removing the Vue, and District Manager Teague stated that the voter count has been corrected from 593 to 278 as of April 15, 2023.
NINTH ORDER OF BUSINESS Financial Reports
A. May 2023 and June 2023
On MOTION by Supervisor Glidden, seconded by Supervisor Mellon, with all in favor, the Board accepted the May and June 2023 Financials, as submitted.
TENTH ORDER OF BUSINESS Engineer
A. Statement of Stormwater Inspection
Chair Dwyer updated the Board concerning the stormwater management system inspection report from the SWFWMD and stated that it is forthcoming.
ELEVENTH ORDER OF BUSINESS Attorney
A. US Bank Lawsuit
Attorney Molloy stated that the Court will not hear any motions until November or December, and the Court recommended mediation, which could be scheduled for September or October.
On MOTION Vice Chair O’Malley, seconded by Supervisor Feaster, with all in favor, the Board appointed the Chair as Board of Supervisors liaison for all court matters.
TWELFTH ORDER OF BUSINESS Supervisor Requests and/or Comments
THIRTEENTH ORDER OF BUSINESS Audience Comments
FOURTEENTH ORDER OF BUSINESS Adjournment
The meeting was adjourned by Chair Dwyer at 6:29 p.m.
NEXT REGULAR MEETING: September 28, 2023 at 5:30 PM