Meeting Minutes for July 24 , 2025
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, July 24, 2025 at 7:05 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764.
Present and constituting a quorum were:
Alan Glidden – Acting Chair
Anthony Anastasio- Assistant Secretary
Lisa Donini – Assistant Secretary
Jeff Wilson – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Dan Molloy – Attorney, Molloy and James
Shane Butcher – Resident
Attending remotely:
Christopher Dudak – Client Services Manger, PDM
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 7:05 p.m., and District Manager Teague called the roll. Four Board members were present and constituted a quorum. Also in attendance were District Manager Cal Teague, Attorney Dan Molloy, and Resident Shane Butcher, as an interested applicant for the vacant seat on the Board. Attending remotely was Client Services Manager Christopher Dudak.
On MOTION by Acting Chair Glidden, with a second by Supervisor Wilson, and with all in favor, the Board approved the remote participation of Supervisor Anastasio.
SECOND ORDER OF BUSINESS Approval of the Agenda
An amended the agenda was presented to add 14B – Audit Selection Process and its subheadings 14Bi, 14Bii, and 14biii.
On MOTION by Acting Chair Glidden, seconded by Supervisor Wilson, with all in favor, the Board approved the agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments.
FOURTH ORDER OF BUSINESS Accepting the Resignation of Supervisor Dwyer
In the handouts was a copy of the resignation email sent by Chair Donald Dwyer, with an effective date of May 23, 2025.
On MOTION by Acting Chair Glidden, seconded by Supervisor Donini, with all in favor, the Board accepted the resignation of Chair Donald Dwyer from Seat 3.
FIFTH ORDER OF BUSINESS Discussion on Seat 3 Vacancy
In the agenda packet was a letter of interest from Qualified Elector, Shane Butcher.
SIXTH ORDER OF BUSINESS Appointment to Seat 3
Shane Butcher was appointed to serve out the remaining term of Seat 3, which is through to the election of November 2026. Supervisor Butcher read his oaths of office.
On MOTION by Supervisor Wilson, with a second by Acting Chair Glidden, with all in favor, the Board appointed Shane Butcher to the remaining term of Seat 3.
SEVENTH ORDER OF BUSINESS Board Reorganization Resolution 2025-03
The Board elected Al Glidden to serve as Chair and Anthony Anastasio to serve as Vice Chair. The remaining Supervisors Wilson, Donini, and Butcher were elected to serve as Assistant Secretary along with Christopher Dudak and Mandie Rainwater from PDM. Cal Teague was appointed to remain as Secretary and Treasurer, and Jennifer Miller to remain as Vice treasurer.
On MOTION by Supervisor Wilson, with a second by Supervisor Butcher, with all in favor, the Board approved Resolution 2025-03, which elected Al Glidden as Chair, Anthony Anastasio as Vice Chair, Supervisors Donini, Wilson, and Butcher as Assistant Secretaries along with Christopher Dudak and Mandie Rainwater, Cal Teague as Secretary and Treasurer, and Jennifer Miller as Assistant Treasurer.
EIGHTH ORDER OF BUSINESS Fiscal Year 2025/2026 Budget Public Hearing
A. Presentation of Proposed Budget
The proposed budget, adopted at the May 22, 2025 Board meeting, was presented again to the Board. The was some discussion on the budget line item to pay for Supervisors’ time in preparation for the current lawsuits, and the Board acted on this later in the meeting. There were no changes to the Proposed Fiscal Year 2025/2026 Budget.
B. Public Comment
On MOTION by Chair Glidden, with a second by Supervisor Donini, with all in favor, the Fiscal Year 2025/2026 Budget Public Hearing was opened to the public at 7:19 PM.
There were no public comments.
On MOTION by Chair Glidden, with a second by Supervisor Butcher, with all in favor, the Fiscal Year 2025/2026 Budget Public Hearing was closed to the public at 7:20 PM.
C. Resolution 2025-04: Adopt FY 2025/2026 Budget Appropriation
On MOTION by Chair Glidden, seconded by Supervisor Butcher, with all in favor, the Board approved Resolution 2025-04, approving the Proposed Fiscal Year 2025/2026 Budget Appropriation.
NINTH ORDER OF BUSINESS Fiscal Year 2025/2026 O&M Assessment Public Hearing
A. Presentation of Proposed Assessment Rates
The assessment table was presented, and it indicates no change in assessments over the prior year.
B. Public Comment
On MOTION by Supervisor Butcher, with a second by Supervisor Wilson, with all in favor, the Board opened the Fiscal Year 2025/2026 O&M Assessment Public Hearing at 7:25 PM.
There were no public comments.
On MOTION by Chair Glidden, with a second by Supervisor Anastasio, with all in favor, the Board closed the Fiscal Year 2025/2026 O&M Assessment Public Hearing at 7:25 PM.
C. Resolution 2025-05: Approve FY 2025/2026 Assessments Levy
On MOTION by Chair Glidden, seconded by Supervisor Wilson, with all in favor, the Board approved Resolution 2025-05, adopting the Fiscal Year 2025/2026 Assessments Levy.
TENTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for May 22, 2025
On MOTION by Chair Glidden, seconded by Supervisor Donini, with all in favor, the Board approved the Meeting Minutes for May 22, 2025 as presented.
ELEVENTH ORDER OF BUSINESS Engineer
A. Stormwater Pond Cleaning Update
Engineer Dausch had provided a written update in the packet, indicating that Pond 2 still has some debris that needs to be cleaned out. District Manager Teague stated that he saw submerged weeds, which he suggested having treated. Engineer Dausch will be asked to present proposals at the next meeting to address these issues.
B. Status of Seawall Repairs
Engineer Dausch provided a written update in the packet, indicating that the seawall is in good shape. There are eight small depressions behind the seawall and all but one are out at The Point. Randy, the Grand Venezia maintenance man, has been filling these in as they develop and needs to take care of these soon. Chair Glidden was tasked to remind Randy of to fill these depressions.
Supervisor Wilson asked if the CDD has responsibility for the loose bricks of seawall and Supervisor Anastasio stated that the CDD does not own nor maintain the seawall.
TWELFTH ORDER OF BUSINESS Old Business
No old business items were discussed.
THIRTEENTH ORDER OF BUSINESS New Business
A. Ratify Invoices:
i. Reimburse Alan Glidden Fireworks: $2,089.29
Included in the packet was an invoice from Chair Glidden for the purchase of and cleanup of the Independence Day community fireworks display.
On MOTION by Supervisor Wilson, with a second by Supervisor Donini, with all in favor, the Board ratified the reimbursement of expense to Chair Glidden, for the $2,089.29 invoice for a holiday fireworks display.
FOURTEENTH ORDER OF BUSINESS District Manager
A. Cost Share Invoices Sent to Vue Owners Update
Included in the agenda packet was evidence of a deposit of a check for $2,853.38, which was for back invoices charged to the Vue owners, per their 20% pro-rata share of Belleair Road roadway maintenance, per the agreement signed when the Vue properties were contracted out of the district.
B. Audit Selection Process
District Manager Teague stated that the Fiscal Year 2024 has not been completed, and Berger, Toombs, Elam, Gaines, and Frank have failed to meet the June 30 deadline. The district has received notice about this from the Auditor General, and District Manager is continuing to press the auditors to complete it. Additionally, he recommended that the Board approve a new RFQ for Audit Services, establish the minimum qualifications, appoint a committee, and set a selection committee meeting, in order to find a new auditor for the Fiscal Year 2025 Audit and beyond.
i. Establish Minimum Qualifications
ii. Appoint Committee
The entire Board was appointed to the audit selection committee.
On MOTION by Chair Glidden, with a second by Supervisor Donini, with all in favor, the Board approved the minimum qualifications, appointing the Board of Supervisors to the Audit Selection Committee, and advertisement of the Request for Qualifications for Audit Services.
iii. Authorize RFP and Audit Selection Committee Meeting: September 25, 2025 at 6:45 p.m.
The Board opted to change the next regular board meeting from September 25, 2025 at 7 p.m. to October, 2, 2025 at 7 p.m., and to establish the Audit Selection Committee meeting for 6:45 p.m. on October 2, 2025. Supervisor Anastasio reports that he will call in to these meetings.
On MOTION by Chair Glidden, with a second my Supervisor Butcher, with all in favor, the Board approved changing the September 25, 2025 regular meeting to October 2, 2025 at 7 p.m., and scheduling the Audit Selection Committee meeting for October 2, 2025 at 6:45 p.m.
FIFTEENTH ORDER OF BUSINESS Financial Reports
A. May and June 2025
The District Manager gave a statement on the district’s financial position. The Board discussed Debt Service Fund payments, and Capital Fund uses.
On MOTION by Supervisor Wilson, with a second by Supervisor Donini, with all in favor, the Board accepted the Financial Reports for May and June 2025.
SIXTEENTH ORDER OF BUSINESS Attorney
A. Lawsuit(s) Updates
Attorney Molloy reminded the Board that the US Bank federal case had been closed administratively months ago. The active case remains the state case of the Grand Venezia vs. the district. There was a motion to summary judgement, awarded in favor of the Grand Venezia, to accept the $0 assessment.
Attorney Molloy asked the Board to approve a settlement offer of $1,000 to Invesco.
On MOTION by Chair Glidden, with a second by Supervisor Donini, with all in favor, the Board authorized Attorney Molloy to make a settlement offer of $1,000 to Invesco.
The Board authorized the Chair to manage scheduling a closed session with the Board, Manager and District’s attorney and district’s litigator for discission of litigation strategy.
On MOTION by Supervisor Wilson, with a second by Supervisor Butcher, with all in favor, the Board authorized the Chair to schedule a Board of Supervisors meeting with a shade session to discuss to discuss strategy related to the pending litigation in the US Bank Trust Company National Association v. Clearwater Cay Community Development District civil action no 8:23-cv-00835-MSS-SPF and/or the pending litigation in the Grand Venezia COA, Inc., v. Clearwater Cay Community Development District, et al., No. 160001584-CI.
SEVENTEENTH ORDER OF BUSINESS Supervisor Requests/Comments
Chair Glidden discussed rescinding the Board’s prior action authoring payments to Supervisors for lawsuits consultation and preparation at a rate of $175 per hour. It was noted that the Florida Statutes still allow for mileage reimbursement.
On MOTION by Chair Glidden, with a second by Supervisor Wilson, with all in favor, the Board rescinded the prior Board approval of Supervisor reimbursement at $175 for lawsuits consultation and preparation.
On MOTION by Chair Glidden, with a second by Supervisor Wilson, with all in favor, the Board approved requiring a Board vote of approval for any invoices for Supervisor reimbursements that have not been paid as of the meeting date of July 24, 2025.
EIGHTEENTH ORDER OF BUSINESS Audience Comments
There were no audience comments.