Performance Measures Annual Reporting Form
October 1, 2024 – September 30, 2025

Overview of District: The Clearwater Cay Community Development District (“District”) is an independent special district, created pursuant to and existing under the provisions of Chapter 190, Florida Statutes, and established by Ordinance No. 7564-05, enacted by the City Commission of the City of Clearwater, Florida on September 15, 2005.

The District includes within its boundaries approximately 33.7 acres of land located in the City of Clearwater east of US Highway 19 North. The District includes within its boundaries three general areas of development: The Grand Venezia at Baywatch condominium development, The Harbourside Grande Crossings, LLC office building, and the Vault Project, LLC office building.

The CDD is governed by a 5-member elected or appointed Board of Supervisors. The Board is responsible for actions to manage the CDD it represents.

In addition, the Board enlists a group of professionals to support the needs of the District:

• District Management: Premier District Management handles the financial, administrative and day-to-day needs of the District.
• District Counsel: handles the legal needs of the District.
• District Engineer: serves as the consulting engineer for the District.
• Grand Venezia COA: performs the contractor management for landscaping and general upkeep of all facilities of the CDD by agreement with the CDD

Contact information for the Board and staff can be found on the District’s website:

Clearwater Cay CDD has established the following goals, objectives and performance measures/standards for the Fiscal Year 2024-2025:

1. Communication and Engagement

Goal 1.1: Public Meetings Compliance

• Objective: Hold at least 4 regular Board of Supervisor meetings per year to conduct CDD related business and discuss community needs. Regular meetings are open to the public and agendas will include time for the public to make comments.
• Measurement: Number of public board meetings held annually as evidenced by meeting minutes and legal advertisements.
• Standard: A minimum of 4 board meetings were held during the Fiscal Year.
• Achieved: Yes ☐ No ☐

Goal 1.2: Notice of Meetings Compliance

• Objective: Provide public notice of each meeting at least seven days in advance, and/or notice of annual meeting schedule. Notice to be shared on CDD website and published in a local newspaper.
• Measurement: Timeliness and method of meeting notices as evidenced by posting to CDD website, publishing in local newspaper.
• Standard: 100% of meetings were advertised with 7 days’ notice per statute or by annual notice of meeting schedule via newspaper, and on CDD website.
• Achieved: Yes ☐ No ☐

Goal 1.3: Website Public Records

• Objective: Ensure that meeting minutes, agendas, District creation document, boundaries and location map are readily available and easily accessible to the public on the district’s website by completing quarterly CDD website checks.
• Measurement: Quarterly website reviews will be completed to ensure meeting minutes and other public records are up to date as evidenced by District Management’s records. Website reviews will also include running an ADA compliance report on all pages of the website.
• Standard: 100% of quarterly website checks were completed by District Management.
• Achieved: October ☐ January ☐ April ☐ July ☐

2. Infrastructure and Facilities Maintenance

Goal 2.1: District Stormwater Infrastructure and Facilities Inspections

• Objective: District Engineer will conduct an inspection of the District’s Stormwater infrastructure and related systems once every 18 months, to ensure they are maintained and operating as designed.
• Measurement: A minimum 1 inspection completed per 18 months as evidenced by the notice of engineer’s report to SFWMD Response to Statement of Inspection for Proper Operation and Maintenance.
• Standard: Minimum of 1 inspection was completed in the Fiscal Year by the district’s engineer, if the due date falls within in the current fiscal year.
• Inspection fell within current FY: Yes ☐ No ☐
• Achieved: Yes ☐ No ☐ N/A ☐

Goal 2.5: 20-year Stormwater Needs Analysis Reporting

• Objective: District to develop and submit to the County a 20-Year Stormwater Needs Analysis with updates every 5 years per Florida Statutes. The first cycle of reports was due by June 30, 2022. The next reporting cycle will begin in 2027.
• Measurement: Was a report due during the current fiscal year?
• Yes ☐ No ☐
• Standard: If a report was due during this fiscal year, was it submitted to the County by the deadline?
• Achieved: Yes ☐ No ☐ N/A ☐

3. Financial Transparency and Accountability

Goal 3.1: Annual Budget Preparation

• Objective: Prepare and approve the annual proposed budget by June 15 and final budget to be adopted by September 30 each year.
• Measurement: Proposed budget was approved by the Board before June 15 and final budget was adopted by September 30 as evidenced by meeting minutes and budget documents listed on CDD website and within district records and sent to the city and county at least 60 days prior to the public hearings.
• Standard: 100% of budget approval & adoption were completed by the statutory deadlines and posted to the CDD website and sent to the city and county at least 60 days prior to the public hearings.
• Achieved: Yes ☐ No ☐

Goal 3.2: Annual Financial Audit

• Objective: Conduct an annual independent financial audit per statutory
• requirements and publish the results to the CDD website for public inspection and transmit to the State of Florida.
• Measurement: Timeliness of audit completion and publication as evidenced by meeting minutes showing board approval and annual audit is available on the CDD’s website and transmitted to the State of Florida.
• Standard: Audit was completed by an independent auditing firm per statutory requirements and results were posted to the CDD website and transmitted to the State of Florida.
• Achieved: Yes ☐ No ☐

Goal 3.3: Assessments Notification

• Objective: Notification of annual assessments on district’s website after adoption of annual budget.
• Measurement: Presence of annual assessments values, separated by property type, with comparison for prior year’s annual assessment values available on district’s website.
• Standard: Assessment values to be accessible on district’s website within 30 days of adoption of annual budget.
• Achieved: Yes ☐ No ☐

4. Board of Supervisors Annual Requirements

Goal 4.1: Four Hours Annual Ethics Training for Supervisors

• Objective: Board of Supervisors to take 4 hours of ethics classes annually.
• Measurement: Self report of course work, certificate and dates of courses recorded by each Supervisor.
• Standard: All five Supervisors to complete two (2) hours of Ethics Law, one (1) hour of Sunshine Law, and one (1) hour of Public Records law training classes. Training is reportable on the e-filing of the annual form 1 in the following fiscal year.
• Achieved: Yes ☐ No ☐

Goal 4.2: Form 1 and Form 1F Statement of Financial Interests

• Objective: Each Supervisor to complete the annual Form 1, and Form 1F when leaving office, within the statutorily required time.
• Measurement: Appearance by July 1 on the Florida Ethics Disclosure website.
• Standard: Form 1 to be completed within 30 days of the first day of office if not completed during Candidate Qualifying; annually by July 1 for current Supervisors; and 1F within 60 days of leaving office
• Achieved: Yes ☐ No ☐