Draft Meeting Minutes for September 28, 2023
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, September 28, 2023 at 5:30 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764.
Present and constituting a quorum were:
Don Dwyer – Chair
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
J. Kevin Mellon – Assistant Secretary
Paul Gordon Feaster – Assistant Secretary
Also present were:
Cal Teague – District Manager
Bruce Barnes – Bruce Barnes P.A.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 5:30 p.m. and Chair Dwyer called the roll. All Board members were present, with Supervisor Feaster arriving at 5:37 p.m. Also in attendance were Cal Teague, the District Manager, Bruce Barnes, Attorney, and Some Residents.
SECOND ORDER OF BUSINESS Approval of the Agenda
Move 10A US Bank Lawsuit to Item 5
On MOTION by Vice Chair O’Malley, seconded by Supervisor Mellon, with all in favor, the Agenda was approved, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Audit Committee Meeting Minutes for July 27, 2023
B. Draft Regular Meeting Minutes for July 27, 2023
On MOTION by Supervisor Mellon, seconded by Vice Chair O’Malley, with all in favor, the Board approved the Draft Audit Committee Meeting Minutes for July 27, 2023 and the Draft Regular Meeting Minutes from July 27, 2023, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Update on Belleair Road Street Lights and Landscaping
Chair Dwyer reported that Randy cannot find a bulb replacement, but he will replace it if one can be found. Supervisor Glidden was tasked with asking Hoffman for a bulb, because the model for the original bulb has been discontinued.
Chair Dwyer stated that the grass on the median has not been properly trimmed, and he had it cut back. He requested a proposal from the landscaper to be presented at the next meeting recommending whether the grass should be replaced or replanted.
SIXTH ORDER OF BUSINESS New Business
A. FY 2024 Proposed Meeting Schedule: Resolution 2023-07
On MOTION by Supervisor Glidden, seconded by Supervisor Mellon, with all in favor, the Board approved Resolution 2023-07 setting the fiscal year meeting schedule, as presented.
B. Authorized Payments to Supervisors
On MOTION by Chair Dwyer, seconded by Vice Chair O’Malley, with 4 in favor and Supervisor Glidden opposed, the Board approved compensating current and past Supervisors for any hours spent on the US Bank lawsuit.
SEVENTH ORDER OF BUSINESS District Manager
A. Update on FY 2023 Audit Engagement
District Manager Teague stated that he had signed the audit engagement letter for Fiscal Year 2023 and submitted it to Berger Toombs.
B. Insurance Policy Issues
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, the Board authorized the Chair to decide whether to activate the current liability insurance Extended Reporting Period.
C. Update on Insurance Reimbursements
EIGHTH ORDER OF BUSINESS Financial Reports
A. July 2023 and August 2023
On MOTION by Vice Chair O’Malley, seconded by Supervisor Mellon, with all in favor, the Board accepted the July and August 2023 Financials, as submitted.
NINTH ORDER OF BUSINESS Engineer
Chair Dwyer spoke to Engineer Dausch before the meeting, and he reported that there were no drainage issues during the recent storm events, including the recent hurricane.
TENTH ORDER OF BUSINESS Attorney
A. US Bank Lawsuit
On MOTION Vice Chair O’Malley, seconded by Supervisor Glidden, with all in favor, the Board approved an attorney-client session to be scheduled and advertised for Wednesday, October 18 at 5:30 PM at the clubhouse.
ELEVENTH ORDER OF BUSINESS Supervisor Requests and/or Comments
Supervisor Mellon wondered if the landscape drain covers can be screwed on, because they keep popping off. Chair Dwyer will follow up with Coleen Verdon.
Supervisor Glidden wondered how much has been taken out of the bond reserves.
Supervisor Glidden commented that the COA is considering road resurfacing and funds are not available.
Chair Dwyer commented on Michael Schwartz, who was pardoned by President Trump, and who has been retried and convicted. He stated that this case relates in some ways to the US Bank lawsuit.
TWELFTH ORDER OF BUSINESS Audience Comments
THIRTEENTH ORDER OF BUSINESS Adjournment
The Board decided to change the November 2023 meeting to November 16th, because the original date is on Thanksgiving.
On MOTION by Chair Dwyer, seconded by Vice Chair O’Malley, with all in favor, the Board approved moving the November 2023 meeting to November 16, 2023.
The meeting was adjourned by Chair Dwyer at 6:13 p.m.
NEXT REGULAR MEETING: November 16, 2023 at 5:30 PM