Draft Meeting Minutes for November 18, 2021
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, November 18, 2021 at 5:30 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764 and via web conference.
Present and constituting a quorum were:
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
Steve Whitehurst – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Christopher Dudak – Client Services Manager – PDM
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the Vice Chair called the roll. All Board members were present, except Chair Don Dwyer and Supervisor Mike Herd. Also attending was Cal Teague, the District Manager. Christopher Dudak, from Premier District Management, participated via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
6A New Hoffman Bulb Replacement Proposal should be added.
On MOTION by Supervisor Glidden, seconded by Supervisor Whitehurst, with all in favor, the Board approved the Agenda, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for September 23, 2021
The Board reviewed the Draft Meeting Minutes for September 23, 2021.
On MOTION by Supervisor Glidden, seconded by Supervisor Whitehurst, with all in favor, the Board approved the Draft Meeting Minutes for September 23, 2021.
FIFTH ORDER OF BUSINESS Old Business
A. Landscape Efforts and Updates
i. Sunken Paver Repairs at Buildings 7, 9, and Pool Perimeter
The Board agreed to wait until the next meeting to receive a full report from Chair Dwyer on the progress of the project.
The Board had decided to rescind a previous motion to install pavers as sod was replaced, at the cost of $5,000. However, they discussed the needed installation of pavers in muddy areas. In addition, there is a need to stain the walkway bridge. Both projects would cost approximately $3,000, and Vice Chair O’Malley agreed to oversee this effort.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board agreed to install pavers in the muddy areas of the community, and stain the walkway bridge, not to exceed $3,000.
B. Parking Issues
Supervisor Glidden reported that the issues remain the same. People are still parking in handicapped spots or are parking without stickers.
Vice Chair O’Malley reported that a truck has been parked in parking lot 4 for three months. Supervisor Glidden recommended that he check the dash or check with Chair Dwyer to see if the parking pass is still valid. If it is not, Supervisor Glidden will have it towed.
C. New Lighting Request in front of Clubhouse
Supervisor Glidden had received a proposal from Hoffman Electric for $6,702.55 to install new lighting. However, most of the lights are not on CDD property. The Board agreed to table the issue until the next meeting when the full Board will be present, and it can be determined which lights are on CDD property.
SIXTH ORDER OF BUSINESS New Business
A. New Hoffman Bulb Replacement Proposal
A proposal was received from Hoffman Electric to replace the bulbs, at the cost of $1,367. Supervisor Glidden pointed out that at least one of the lights in the pool area is not on CDD property. The Board agreed to have the bulbs on CDD property replaced .
On MOTION by Vice Chair O’Malley, seconded by Supervisor Whitehurst, with all in favor, the Board agreed to accept the proposal from Hoffman Electric to replace the bulbs on CDD property only, not to exceed $1,400.
SEVENTH ORDER OF BUSINESS District Manager
A. Resolution 2022-01 – Fiscal Year 2021 Budget Amendment
District Manager Teague reported that, according to the audit, the CDD has a fund balance of $146,713. However, $110,000 is restricted for disputed Gray Robinson invoices, which resulted in a negative balance. The auditors gave instructions on how to account for the budget amendment, which was reflected in Exhibit A of the resolution.
On MOTION by Supervisor Glidden, seconded by Supervisor Whitehurst, with all in favor, the Board accepted Resolution 2022-01 – Fiscal Year 2021 Budget Amendment.
B. Statutory Stormwater Requirements Update
Engineer Dausch must complete the House bill 53 to create a 20 year stormwater needs analysis requirement by June, 2022. He quoted $3,000 to complete it.
On MOTION by Vice Chair O’Malley, seconded by Supervisor Glidden, with all in favor, the Board accepted the proposal that Engineer Dausch will complete the House bill 53 20 year stormwater needs analysis, at the cost of $3,000.
EIGHTH ORDER OF BUSINESS Financial Reports
A. September & October 2021
District Manager Teague reviewed the financial reports and there was some discussion.
On MOTION by Supervisor Glidden, seconded by Supervisor Whitehurst, with all in favor, the Board agreed to accept the September and October 2021 Financials, as presented.
NINTH ORDER OF BUSINESS Attorney
A. Debt Assessment Validation Update
District Manager Teague stated that Attorney Molloy informed him that there is nothing to report.
TENTH ORDER OF BUSINESS Supervisor Requests and/or Comments
There were no Supervisor Requests and/or Comments.
ELEVENTH ORDER OF BUSINESS Audience Comments
A resident, who did not identify himself, stated that there is a lot of noise when the garbage is collected for the office building, which he reports has been happening for two years. He would like to see that the dumpster is moved. Staff will contact David McCommas of European Equities to have it moved.
TWELFTH ORDER OF BUSINESS Adjournment
The meeting was adjourned by Vice Chair O’Malley at 6:06 PM
NEXT REGULAR MEETING: January 27, 2022 at 5:30 PM