Draft Meeting Minutes for June 25, 2020
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held via web conference on Thursday, June 25, 2020 at 5:30 p.m.
Attending via web conference due to Executive Order 20-69 waiving the quorum requirement were:
Michael Herd – Chair
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
Jeff Wilson – Assistant Secretary
Don Dwyer – Assistant Secretary
Also attending via web conference were:
Cal Teague – District Manager
Dan Molloy – Attorney
Chris Dausch – Engineer
Christopher Dudak – Assistant to the District Manager
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called the roll. All Board members were present. Also present were Cal Teague, District Manager, Dan Molloy, Attorney, Christopher Dudak, Assistant to the District Manager, and residents.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved as presented with item 6C moved to item 3 and the remaining items shifted down.
On MOTION by Chair Herd, seconded by Vice Chair O’Malley with all in favor, the Agenda was approved as presented with item 6C moved to item 3 and the remaining items shifted down.
THIRD ORDER OF BUSINESS Vue Reassessment Post-Review
The Board discussed the merits of a “flat” or equal O & M (operation & maintenance) assessment charge per ERU (equivalent residential unit) and were told that this has been sent to the Economist who is conducting a methodology for inclusion in his analysis and recommendations. This will be discussed further at the next meeting after the methodology has been completed by the second week in July. The Board will have a chance to review the information before the next meeting.
FOURTH ORDER OF BUSINESS Audience Comments on Agenda Items
The residents who attended via web conference had no comments on agenda items.
FIFTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Regular Meeting Minutes from May 28, 2020
The Minutes were approved as presented.
On MOTION by Supervisor Dwyer, seconded by Supervisor Glidden, with all in favor, the Meeting Minutes from May 28, 2020 were approved as presented.
B. Continued Meeting Minutes for June 11, 2020
The Minutes were approved as presented.
On MOTION by Supervisor Dwyer, seconded by Supervisor Wilson, with all in favor, the Meeting Minutes from June 11, 2020 were approved as presented.
SIXTH ORDER OF BUSINESS Old Business
A. Stormwater Improvements Update
i. Joint Improvements with Grand Bellagio
The Engineer presented four proposals regarding drainage concerns. The first one was the joint improvement project that included the cleaning and repair of 10 mitered ends and dredging of the joint pond for $35,000. This expenditure was approved by the Board and a letter will be sent to Grand Bellagio to get approval to share the expense. Two proposals were for cleaning three mitered ends on the District’s drainage basin for $8,625, and cutting a swale at the car wash area for 75′ x 5′ and filling it with stone to properly drain the area for $9,150. If the two were done simultaneously as a joint effort, the cost would be reduced from $17,775 to $14,625. The Board tabled this to determine if there would be savings if done at the same time as the joint project. They asked the Engineer to review other proposals for cost savings.
On MOTION by Supervisor Dwyer, seconded by Supervisor Wilson, with a vote of 4-1 (Supervisor O’Malley dissented), the Board voted to approve the joint improvement project for drainage issues for an amount not to exceed $35,000 to be shared with Grand Bellagio.
ii. Skimmer Replacement
The Board previously approved a proposal not to exceed $3,400 with the expectation that the cost will be shared with Grand Bellagio. It will be included as a shared cost in the communities with Grand Bellagio.
B. Landscape Efforts and Updates
Supervisor Dwyer addressed the seasonal flowers and sod replacement that were not previously authorized for upgrades. He said he has gotten compliments about how good the property looks but had concerns that it would not be retained without addressing color and sod replacements when needed.
C. Garage Lease Termination Issues
The District Manager provided an update of the garage leases. Four of them did not have leases sent and could be vacant. There are also four that belong to the Condo Association but the leases were not sent. Supervisor Dwyer commented that the electric goes through Grand Venezia, with a lack of separate electric services for the garages. This could be a serious issue. The Board discussed having the District Manager and Supervisor Dwyer meet with the GVCOA President and Property Manager to discuss options to avoid interruption of electrical services to the garages, such as exchanging the use of the four garages for the electric for all the other garages. The Board would like to see the leases first.
D. Updated Pressure Washing Proposals
Vice Chair O’Malley reported that he has had difficulty getting revised proposals, but expects some for the July meeting. He thinks the price range will be $20,000 – 24,000.
E. Firepit Project Update
Vice Chair O’Malley reported that the Fire Marshal signed off on the project and except for furniture, the project is complete.
F. Walkway Lights Update
Work has not begun on the walkway lights, but the deposit was paid. There are 16 lights that need to be replaced.
G. CDD/HOA Property Ownership/Responsibility Discussion
The District Manager reported that they are still researching if an easement or property rights were granted the CDD for the permit to be issued in the CDD’s name. If an easement does not exist, he expressed concern for kayak racks and the mangrove maintenance.
H. Supervisor’s Accomplishments/4th of July Letter Update
The letters were mailed.
SIXTH ORDER OF BUSINESS New Business
A. Parking Violations
Supervisor Wilson reported that stickers have been purchased, but towing services are delayed because the Department of Motor Vehicles is closed due to Covid-19. The Board expressed that they are positioned to enforce parking restrictions when the DMV reopens.
B. District Manager’s Mid-Year Review
The Board complimented the job that the District Manager and his team is doing.
SEVENTH ORDER OF BUSINESS District Manager’s Report
A. O & M Assessment Methodology Update
The initial draft with two options should be released to the Board with sufficient time before the next meeting.
EIGHTH ORDER OF BUSINESS Financial Reports for May 2020
The May 2020 financial reports were accepted as presented.
On MOTION by Supervisor Wilson, seconded by Supervisor Glidden, with all in favor, the Board voted to accept the Financial Reports for May 2020.
NINTH ORDER OF BUSINESS Attorney’s Report
A. Debt Assessment Validation
The Attorney updated the Board on the assessment validation and reported that they are still in the arbitration process for discovery. The Judge denied Invesco’s attempt to get burdensome discovery from the GVCOA.
TENTH ORDER OF BUSINESS Supervisor’s Requests and/or Comments
- Vice Chair O’Malley said the plans for the July 4th event were going well. He emphasized that the CDD and COA should work together to take care of the community.
- Supervisor Glidden said there are 28 kayak rack slots with a wait list of five. This information will be posted on the website.
- Supervisor Wilson said he was only on the Board a month when the changes in the Board were made. He has lived in the community for 11 years and would like to see more community events.
- The Chair feels the Board has accomplished a lot in the first half of the year working as a team.
ELEVENTH ORDER OF BUSINESS Audience Comments
- Matt Metzcus said that this was his first meeting. He feels the District should advertise the meetings in a community email blast so more people can participate. The District Manager said they do not list email addresses because these proceedings are public record and if the CDD had email addresses, they would be public information. It was suggested they put a meeting announcement sign on the mailboxes.
- Lara Bartholomew commented that it was also her first meeting. She is enthusiastic about what is happening in the community.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Supervisor Wilson, seconded by Supervisor Dwyer, with all in favor, the Board voted to Adjourn at 7:15 p.m.
Next Regular Meeting: July 23, 2020 at 5:30 p.m.