Draft Meeting Minutes for January 28, 2021
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, January 28, 2021 at 5:30 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764 and via web conference.
Present (or attending via web conference) and constituting a quorum were:
Don Dwyer – Chair
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
Steve Whitehurst – Assistant Secretary
Michael Herd – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Dan Molloy – Attorney
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management (PDM)
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and Cal Teague, District Manager, called the roll. All Board members were present. Also present or attending via web conference were Dan Molloy, Attorney, Christopher Dudak, Assistant to the District Manager, and Nancy Dudak, Premier District Management (PDM).
SECOND ORDER OF BUSINESS Approval of the Agenda
The Board reviewed the Agenda.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board approved the Agenda as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There being none, the next Order of Business followed.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for December 17, 2020
The Board discussed the Meeting Minutes from December 17, 2020.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board approved the Meeting Minutes from December 17, 2020 as submitted.
FIFTH ORDER OF BUSINESS Old Business
A. Landscape Efforts and Updates
The Chair discussed several issues concerning the landscaping. Specifically, he had concerns about the condition of the turf throughout the community, weeds that are not under control, the condition of some of the plants surrounding the buildings and pricing issues. He reviewed several quotes he received for various services that were less than Red Tree.
- The Chair requested perennials that had color rather than annuals in front of the property.
- The Chair stated tree damaged by car accident being replaced by insurance.
- Red Tree costs $530.65 a month for weed control and pesticides, and the Chair stated that he does not believe it is being done. The Chair said he met with Professional Horticulture, who only does fertilizing and pesticides, and they assured him the turf would look better if they did it. They would cost $825 per month.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board approved changing to Professional Horticulture for $825 a month for fertilizing and pesticide services.
- Tom Sod is also going to provide a quote.
- The annual maintenance contract for mowing, edging, trimming, pruning, monthly irrigation and inspections with Red Tree is more expensive than the two quotes the Chair received from other companies. He also said he is looking into cost sharing opportunities by using one contractor with Grand Belagio and he is committed to doing what is in the best interest of both communities.
- The Vice Chair also had observations about work that has not been done in the community.
- The Board discussed the replacement of at least three Queen palms for $685 each. In case there were others, they discussed authorizing the Chair to replace up to six Queen palms at $685/tree. The tree near the firepit is under warranty and should be covered.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board approved the replacement of at least three Queen palms for $685 each, with the Chair authorized not to exceed six palms for replacement.
- The Chair will look into quotes from Tom’s for replacing sod.
- The Chair will work on landscaping quotes from other companies to compare to Red Tree.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with all in favor, the Board voted to authorize the fertilizing and pesticides by Professional Horticulture for $825 a month.
B. Community Lights Update
Supervisor Glidden stated that all the walkway lights were fixed. The Board discussed replacing several entry lights accenting the Queen palms because the uplighting is undersized to adequately provide the desired effect. He was authorized to have them replaced with the price subject to the District Manager’s review.
C. Sidewalk Pressure Washing
This was tabled in the last meeting to get repaving completed first, but the Vice Chair received a correspondence that suggested that it is best to clean the curbing before the asphalt is sealed.
On MOTION by Vice Chair O’Malley, seconded by Supervisor Herd, with all in favor, the Board voted to authorize a not to exceed amount of $10,000 to have the Vice Chair retain a service provider to pressure wash the curbing, the walk path, the retaining walls and the seawall out to Highway 19.
SIXTH ORDER OF BUSINESS New Business
A. Wooden Community Signs Proposal
Vice Chair O’Malley discussed the need to replace all the signs in the community for up to $400/sign, for a total of $29,000, which was felt to be too costly and was tabled.
B. Car Wash Drainage Issues Repair Proposal
The Chair received a quote of $12,950 to repair it, but it was agreed to wait for additional bids.
C. Proposals for New Asphalt Entire Property
Vice Chair O’Malley got quotes ranging from $173,000 to $479,000 to pave the entire community, which was tabled for further analysis regarding available funding.
SEVENTH ORDER OF BUSINESS District Manager
A. E-Verify Memorandum of Understanding
The District Manager discussed the federal statute that has been adopted by the State, that the Board must approve and allow the Chair to electronically sign a statement that all vendors who contract with the CDD must register with E-Verify for all new hires after January 1st, 2021. The vendors that do business with government units have to provide an I-9.
On MOTION by Vice Chair O’Malley, seconded by Supervisor Glidden, with all in favor, the Board authorized the Chair to electronically sign the E-Verify Memorandum of Understanding that says that anyone doing business with the CDD must certify that an I-9 has been reported and certified using the E-Verify system.
B. Insurance Discussion
The District Manager asked if the Board felt the need for property damage insurance. It was agreed that it is not needed at this time, so it was tabled indefinitely.
EIGHTH ORDER OF BUSINESS Financial Reports
A. December 2020
The District Manager reviewed the December 2020 financials.
On MOTION by Chair Dwyer, seconded by Supervisor Herd, with all in favor, the Board voted to accept the December 2020 financials as presented.
NINTH ORDER OF BUSINESS Attorney
A. Debt Assessment Validation Update
The Attorney said that the non-binding arbitration will be next week.
B. Vue Lawsuit Update
There has been no activity as this is still in discovery.
C. Resolution 2021-02 to Transfer Control of Parking Lots Enforcement to GVCOA
The Attorney stated that he will have this information available at the next meeting.
TENTH ORDER OF BUSINESS Supervisor Requests and/or Comments
- Chair Dwyer had several items for which he requested bids:
- The black metal benches are in need of repair or replacement for safety reasons.
- The dog waste receptacles need replacement.
- The area beneath the picnic tables needs to be leveled or placed on concrete slabs.
- Supervisor Glidden asked that the Canadian flag be removed from the island area, and that a new U.S. and Florida flag be placed in the area.
On MOTION by Supervisor Glidden, seconded by Vice Chair O’Malley, with a vote of 4-1, (Chair Dwyer dissented), the Board voted to remove the Canadian flag from the island, and replace the U.S. and Florida flags. Colleen Verdon, the GVCOA manager, said she would have it done and bill the CDD for the new flags.
- Supervisor Herd mentioned the lights over the tennis court, which do not belong to the CDD, that look different than the other lights. He also supported improving the faded dog waste stands.
ELEVENTH ORDER OF BUSINESS Audience Comments
- Alan Lumberto said he would help with a plan for addressing the drainage issues at the Car Wash area.
- June Glidden mentioned pot holes, and the Chair said he will identify those in need of repair.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
The Chair adjourned the meeting at 6:45 p.m.
Next Regular Meeting: February 25, 2021 at 5:30 p.m.