Clearwater Cay Community Development District

The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, February 25, 2021 at 5:30 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764 and via web conference.

Present (or attending via web conference) and constituting a quorum were:

Don Dwyer – Chair
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
Steve Whitehurst – Assistant Secretary
Michael Herd – Assistant Secretary

Also present (or attending via web conference) were:

Cal Teague – District Manager
Dan Molloy – Attorney
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management (PDM)
Residents

The meeting was called to order and the Chair called the roll. All Board members were present. Also present or attending via web conference were Dan Molloy, Attorney, Christopher Dudak, Assistant to the District Manager, and Nancy Dudak, Premier District Management (PDM).

The Board reviewed the Agenda.

There being none, the next Order of Business followed.

A. Draft Meeting Minutes for January 28, 2021

The Board discussed the Meeting Minutes from January 28, 2021.

A. Landscape Efforts and Updates

The Chair read a prepared statement with the following issues:

• He reviewed the landscape maintenance expenses for the last few years. He said that the burden of the infrastructure and maintenance on District property has fallen on the Board of Supervisors that involved meetings, quotes, coordination, inspections and invoice authorizations. The cost averaged $143,500/year, and he proposed that they consider reinstating the maintenance agreement with the Condo Owners Association (COA) for pass through funds to support the district property behind the gates. Payment would be around the $143,000/year with a 3% cost of living adjustment.  He stated that with his health issues, he has not been able to fulfill his duties as he did in the past to supervise the contractors on the property. The District Manager stated that he thinks $143,000 is too much to allocate. After discussion, it was agreed to develop a proposed agreement before presenting it to the COA.

• The Chair presented two proposals for a new landscaping contract.  The Board discussed accepting one of the proposals or waiting until an agreement with the COA is finalized. They agreed to wait until an agreement was completed.  They also discussed the termination of RedTree. The Board expressed concern that their work would not be adequately completed after the required 60-day notice was issued. There was consensus that the Board expects them to fulfill all contractual obligations, including any warranty obligations, such as their installation of coconut palms.

• The Chair also discussed the installation of annual flowers, which is not included in the current agreement.  The Board discussed having the COA contract with a vendor to replace the flowers within the community and bill the expense back to the CDD for a not to exceed amount of $2,500. 

• The Chair stated that the quotes he got for sod were more than he expected, so the Board agreed to table the issue of sod installation and the asphalt improvement. 

B. Entry Lights Update

Supervisor Glidden updated the Board about the entry lights. He was told by the vendor that the existing box is too small, and the expense for a larger one was too expensive. The Board will look at them and revisit this at the next meeting.

C. Sidewalk Pressure Washing

Vice Chair O’Malley gave an update on the sidewalk pressure washing project. He said he wanted to wait for a decision on the asphalt. The Chair stated that this was authorized at the last meeting and they should start the project as soon as possible. 

A. Pond 2A Clean-outs Repairs Report

The District Manager discussed an estimate from Coast to Coast to renovate the drainage swale at the car wash which includes about three underdrain clean-outs, installing caps on the exposed ends and pouring concrete collars around the clean-outs to prevent future damage. The proposal was for $2,025, but the Board also raised the need for cleaning the overgrown culvert between Buildings 11 and 12 and having the supervision of the Engineer for both projects. The Board discussed a not to exceed amount of $3,500 for both projects.

B. Car Wash Drainage Issues Repair Proposal

Vice Chair O’Malley commented that he had a quote from Mr. Bailey for $750 to repair the carwash drainage issue. 

C. Wooden Community Signs

The Chair reported that Vice Chair O’Malley had gotten quotes for signs that were too costly. The issue was tabled.

D. New Asphalt Entire Property

This issue was also tabled.

A. FY 2022 Budget Schedule

The District Manager discussed the Budget schedule. Final approval will be at the August 26^th Public Hearing meeting. 

A. January 2021

The District Manager reviewed the January 2021 financials. The Board discussed uncollected funds.

A. Debt Assessment Validation Update

The Attorney stated that they had completed the arbitration and filed the District’s response concerning the Debt Assessment Validation. He said he is optimistic about the results, but there is no timeline. He said he thinks it could be finished by June or July.

B. Vue Lawsuit Update

The Attorney reported that there has been no activity, but the Vue’s attorneys have filed a petition with the City of Clearwater requesting they remove them from the CDD. A Hearing is set for March 4th. He said that conversations with Scott Clark, their Attorney, suggest there may be an opportunity to settle. He said he was not in a position to share further details, and the Board decided not to take a position at this time.   The Attorney estimated that the Board could lose is approximately $500,000 in a worst case scenario. 

Supervisor Herd had to leave the meeting at 6:40 p.m.

There being none, the next Order of Business followed.

• Azad Ali commented that transferring the maintenance back to the COA did not work out well in the past, and he said that the CDD has improved the maintenance vastly. He hopes that the CDD will provide some oversight if they turn it over to the COA. He also said the Board can call on the community with some of the projects if they continue to do the job.
• Mike McManus thanked the Board for the good job they are doing. He also said that behind Building 1, there is a pond with trees that need to be replaced. 
• Colleen Verdon, from the GVCOA, said she feels that she does not have control of the outside of the buildings.  She said she thinks the transfer of responsibility from the CDD to the COA for maintenance is a good direction to take. 

There being no further business,

Next Regular Meeting: March 25, 2021 at 5:30 p.m.