Draft Meeting Minutes for January 23, 2025
Clearwater Cay Community Development District
The meeting of the Board of Supervisors of the Clearwater Cay Community Development District was held on Thursday, January 23, 2025 at 5:30 p.m. at the Grand Venezia Baywatch Clubhouse at 2704 Via Murano in Clearwater, Florida 33764.
Present and constituting a quorum were:
Don Dwyer – Chair
Patrick O’Malley – Vice Chair
Alan Glidden – Assistant Secretary
Anthony Anastasio- Assistant Secretary
Lisa Donini – Assistant Secretary
Also present were:
Dan Molloy – Attorney, Molloy and James
Dan Tsinkoas – Resident
Mike McManus – Resident
Attending remotely:
Cal Teague – District Manager, Premier District Management (PDM)
Christopher Dudak – Client Services Manger, PDM
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 5:30, and Chair Don Dwyer called the roll. All Board members were present. Also in attendance were Dan Molloy, the Attorney, and Residents Dan Tsinkoas, and Mike McManus. Attending remotely were Cal Teague, the District Manager, and Christopher Dudak, the Client Services Manager.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Glidden, seconded by Supervisor Anastasio, with all in favor, the Agenda was approved, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments.
FOURTH ORDER OF BUSINESS Engineer
A. Stormwater Pond Cleaning Update
Chair Dwyer presented the engineering updates. He reported that Engineer Dausch still has not received an update from Bellagio’s contractor concerning his completion of the remainder of the work. The work has been delayed so much that Engineer Dausch is concerned about the repercussions if the work has not been completed and capacity has not been restored before the rainy season begins. The Board authorized Attorney Molloy to prepare and send a letter to Bellagio and their contractor, with the assistance of Engineer Dausch, informing them that the responsibility will lie with them for flooding if the work is not accomplished before the rainy season.
On MOTION by Chair Dwyer, seconded by Supervisor O’Malley, with all in favor, the Board approved the Attorney sending a letter to the Bellagio and their contractor, stating that should there be liability for noncompliance and flooding because the project is incomplete, they will be responsible.
B. Quote for Foot Bridge between the GV and GB
Engineer Dausch reported that he is still waiting on a proposal.
Chair Dwyer noted that the Seawall areas that were repaired early last year, and the five locations where those repairs had failed, were repaired this week under warranty. Engineer Dausch will inspect and confirm the repairs were completed correctly. Randy of the Grand Venezia maintenance staff will notify Engineer Dausch if there are any other sinkholes, rather than filling them in himself.
FIFTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes for November 21, 2024
On MOTION by Supervisor O’Malley, seconded by Vice Chair Glidden, with all in favor, the Board approved the Draft Regular Meeting Minutes from November 21, 2024, as presented.
SIXTH ORDER OF BUSINESS Old Business
A. Unexecuted Easement and Cost Sharing Agreement with the Vue Owners
The settlement agreement was signed in May of 2021, but Exhibit A, dated in July of 2021, on the easement and cost sharing on the Belleair Road roadway parcel maintenance was not signed or was returned unsigned. Therefore, we have not been authorized to submit cost sharing invoices to the Vue. PDM staff checked with Attorney Molloy, Chair Dwyer, and Scott Clark. Attorney Molloy is asking the Vue attorneys for the signed settlement agreement. He will continue to ask for it, but he and the Board requested staff to send the Vue their share of the invoices for work completed, although it will not include the repairs to the lights on the median from the car accident that took place in May of 2021, because the negotiations with the Vue were not complete at that time.
B. Bellagio 50% Cost Sharing Discussion
The Board had previously asked staff to resend invoices to Bellagio for work completed in 2020. Chair Dwyer asked to remove this from the Agenda, without further follow-up from staff.
C. Update on Belleair Road Landscaping
i. Responsibility for Palm Tree Pruning on North Side of Belleair
This information was requested by Supervisor Anastasio, and the Board discussed responsibilities for different areas along Belleair Road. Chair Dwyer stated that the section of the road east of the Vue driveway, on the north side of the road, is maintained by Bellagio, and the areas on the south side of the road close to the gate are maintained by Venezia. Supervisor Anastasio was appointed liaison and will contact the Bellagio management company to ask when they plan to trim the palms for which they are responsible.
SEVENTH ORDER OF BUSINESS New Business
Supervisor Anastasio was appointed as liaison to obtain a quote for hot mix patching, possible seal coating, and the restriping of Belleair Road.
There is a nonfunctional light post that will be removed on the south side of the road. Vice Chair Glidden is the Board liaison for this issue, and he will coordinate with Randy at the Venezia.
Supervisor Anastasio was appointed as liaison to contact Coleen Verdon at Venezia, so he can meet with their landscaper and ask them for a proposal to install a palm tree. He will forward a proposal to District Manager Teague.
On MOTION by Chair Dwyer, seconded by Supervisor Anastasio, with all in favor, the Board approved the Vice Chair to coordinate with Randy at the Grand Venezia for the removal of the nonfunctional light post on the south side of Belleair Road, not to exceed $750.
On MOTION by Chair Dwyer, seconded by Supervisor O’Malley, with all in favor, the Board approved Supervisor Anastasio to contact Coleen Verdon at the Grand Venezia for a proposal to install a palm tree on the Belleair median, not to exceed $1,000.
EIGHTH ORDER OF BUSINESS District Manager
A. FY 2026 Budget Schedule
District Manager Teague asked that the Board contact him with any questions or goals for the Budget. He stated that they must have a proposed tentative Budget by June 15th. Staff will present a draft proposed Budget at the March meeting. The proposed Budget will be approved at the May meeting, and a Budget Public Hearing will be scheduled for July 24th for adoption of the Budget.
NINTH ORDER OF BUSINESS Financial Reports
A. November and December 2024
District Manager Teague stated that there is $179,000 in cash that needs to last until the end of year. The District has only collected 17% of assessments as of November 2024.
On MOTION by Vice Chair Glidden, seconded by Supervisor O’Malley, with all in favor, the Board approved the November and December 2024 Financial Reports, as submitted.
TENTH ORDER OF BUSINESS Attorney
A. US Bank Lawsuit
Attorney Molloy stated that there will be no activity at least until the conclusion of the State case indicated below, and hopefully there will be no further action.
B. Grand Venezia Lawsuit
Attorney Molloy is optimistic that there will be a favorable outcome. He stated that more action should be coming very soon. The motion to accept the zero assessment is being considered by the court.
ELEVENTH ORDER OF BUSINESS Supervisor Requests and/or Comments
Vice Chair Glidden asked about a records request that may have been presented at the November 2024 meeting. Staff was not aware of one. The last records request on file was from October 2024, and it has been fulfilled.
Chair Dwyer motioned to rescind the vote for Vice Chair at the last meeting.
On MOTION by Chair Dwyer, seconded by Supervisor O’Malley, with Chair Dwyer and Supervisor O’Malley in favor, and 3 opposed, the Board voted to rescind the vote for Vice Chair at the November meeting. Motion failed.
TWELFTH ORDER OF BUSINESS Audience Comments
Mike McManus thanked the Board for their service and thanked Chair Dwyer for his service to the District.
THIRTEENTH ORDER OF BUSINESS Adjournment
The meeting was adjourned by Chair Dwyer at 6:19 p.m.